Room Usage Policies

In addition to abiding by OSU's Student Code of Conduct, please review room specific policies below.  

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• Room Availability and Reservations 
  • Use the online reservation tool to check room availability and to reserve the space. 
  • Space is only available during working hours of the 040 Student Union office suite.
  • The Student Success Suite is booked on a first-come, first-serve basis.
• Room Capacity
  • Maximum room capacity is 29 individuals. 
• Cancellation and Reservation Modifications
  • Reservations may be canceled or modified online through a link in your confirmation email. 
• Reservation Priorities 
  1. OSU pre-health/pre-law related organizations and programming for concurrent OSU students. 
  2. External professional health, law and concurrent community members.
• Costs
  • Room usage is free, but damages may be assessed for improper room/space usage.
  • This room may not be used for commercial sales or events. No donations may be requested or admission fees may be charged for events in this room/space. 
• Food and Drink 
  • Food and beverages are permitted so long as the room is returned to the original condition.
  • Please dispose of trash in the bins OUTSIDE the 040 office - located directly across from the OSU Bookstore. 
• Noise 
  • The Student Success Suite is part of a professional office space with ongoing meetings and related activities.
  • We reserve the right to cancel any reservation based on our impression of a noise level that is intrusive or disruptive of the ongoing services in the 040 office suite. 
• Technology
  • Space has multimedia capabilities, including video conferencing.
  • All technology should be signed out of and left as it was prior to the event. 
• Decorations 
  • Decorations are permitted, provided they are freestanding and not attached to the walls, furniture or equipment. 
  • Pre-existing furnishings shall not be removed without staff’s knowledge and/or participation.
• Security
  • Individuals and groups using the space are responsible for their materials in the space.
  • Should you leave the room, the Pre-Professional office and staff are not responsible for the theft or damage of any materials left in the space. 
  • Do not take property from the space that does not belong to you. 
• Parking
  • We do not validate parking for anyone. 
  • The closest parking is the Student Union parking garage, which charges by the hour. 
  • Typically after 5pm, parking on campus in surface lots is free unless a sign indicates otherwise. 
  • For more information and parking options, click here.

Pre-Professional Health & Law Support Services staff may cancel a reservation if the space is needed for departmental programming purposes and initiatives.

 

We reserve the right to cancel or deny existing and/or future reservation requests for any individual or organization which violates stated policy, regulations or procedures.